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Grants Services
Grant Management

Personnel Appointment Management

  • Manage all aspects of the initial application
  • Coordinate transfer of appointments between the HBC and other departments
  • Manage on-going appointments
  • Process time sheets
  • Record leave time accruals
  • Confirm accuracy of payroll checks and arrange for loans in the event of an error
  • Inform PI of expiring appointments and coordinate re-appointments
  • Provide monthly report of active appointments and cost projections
  • Provide special projections/reports if requested: time accruals, resignation/termination costs
  • Provide an HBC Employee Handbook
  • Provide HBC overview and Takeru Higuchi Biomedical Research complex tour

Post Award Grant Administration

  • Provide monthly summary of grant financial activity
  • Assist with preparation of annual progress reports and the final report
  • Assist with the collection of personnel data and internal budget for the next reporting year
  • Assist with applications for no-cost time extensions and supplemental funds
  • Meet with PI as needed to develop and coordinate financial managment plan

Purchasing Services

  • Place orders
  • Monitor order shipments and track missing orders
  • Provide written confirmation of your order, indicating arrival date
  • Assist with returns, mis-shipments or damages
  • Provide itemized statements detailing all purchases each month to assist with grant expense tracking

Equipment Bids

  • Coordinate the bidding process for equipment purchases over $5000:
    • Write bid specifications
    • Submit specifications to Purchasing Office
    • Review submitted bids
    • Report results of the bid process to PI
    • After consultation with PI, we make recommendations to Purchasing Office to place order
  • For equipment purchases under $5000 conduct phone bids, if requested